Fiscal Year-End Document Processing

Invoices for Departmental Purchase Orders (DPOs) must be received in the Accounting Office by 6/30/08 to be recorded in Fiscal Year 2008. Invoices for DPO's received after 06/30/08 will be recorded in Fiscal Year 2009.

Invoices for Regular Purchase Orders must be received in the Accounting Office by 06/30/08 to be recorded at the invoice amount in Fiscal Year 2008. If the invoice is not received in the Accounting Office by 6/30/2008, but receiving has been entered into the Purchasing System, orders will be recorded at the Purchase Order amount for Fiscal Year 2008.

Invoices for Standing Purchase Orders must be received in the Accounting Office by 7/10/08 to be recorded in Fiscal Year 2008. After that date they will be charged to the Fiscal Year 2009 purchase order.

Check Request Vouchers must be received in the Accounting Office by 7/9/08 to be recorded in Fiscal Year 2008.

Travel ending on or before 6/30/08 will be charged to Fiscal Year 2008 if received in the Accounting Office by 7/9/08.

All Central Stores orders entered and approved in Form Blaster by 4:00 pm on 06/23/2008 will be charged to Fiscal Year 2008.
Ball State Invoices received by the Bursar's Office by 7/10/08 will be credited to Fiscal Year 2008 if activity occurred prior to 7/1/08.
Payroll Labor Distribution Adjustments received in the Accounting Office by 6/20/2008 will be charged to Fiscal Year 2008.
Journal Vouchers for Fiscal Year 2008 received in the Accounting Office by 7/9/08 will be processed against Fiscal Year 2008. (Please send these as soon as you have them ready. The earlier the better. Thanks!)
Intra University Charges (IUCs) received in the Accounting Office by 7/9/08 will be charged to Fiscal Year 2008 if activity occurred prior to 7/1/08. (Please send these as soon as you have them ready. The earlier the better. Thanks!)
Encumbrances will be carried forward to Fiscal Year 2009 if outstanding on 6/30/08 for Regular and Departmental Purchase Orders only.
Fiscal Year 2008 Standing Purchase Orders will NOT be carried forward to Fiscal Year 2009.
Procurement Card expenses will be charged to Fiscal Year 2008 if processed by the bank on or before 6/23/08.