All vendor payments from a student organization should be generated using the organization check request voucher.

Payment types may include:

• payment to a vendor for goods or services
• expense reimbursement
• refund

The organization check request voucher should be fully completed with the following:

• full name and address of payee
• social security number or federal identification number of payee (necessary for goods and services payments only)
• purpose of payment
• 3 digits of university account number to complete 0-94_ _ _
• amount to pay
• signature(s) of responsible people - organization advisor must sign!

Attach documentation to the voucher in support of the payment request.  Proper documentation may be:

• vendor invoice detailing purpose of payment and amount due
• paid receipt detailing purpose of payment and amount paid

Organization check request vouchers should be submitted to the Accounting Office for payment processing.

An Organization Check Request Voucher Batch ID begins with a V on the Monthly Accounting Reports.

Click Here to go to Accounting Forms.